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Building History: 2009 (continued)

April 2009 - Design RFP Issued

An 18-page Request for Proposal for Project Management and Interior Design Services (RFP) was issued and on April 20, 2009 over 115 people attended the mandatory walk through and information meeting.

Project Overview and Objectives

As stated in the RFP, PEO’s vision is for an engineering centre befitting a major profession that creates an atmosphere consistent with the image of professional engineering. The building will be a landmark for all of the 72,000 licence holders in Ontario and will be a centre of activity for 1000 volunteers serving on 30 committees and 36 chapters. The project will consist of approximately 52,000 sf. to be used by PEO as general offices, a conference centre, museum, business centre, tribunal offices, council chamber, auditorium and engineers’ lounge/restaurant.

The overall design will embrace state-of-the-art building automation and communication technology. The design is to maximize the use of natural light throughout the space. Key to the project will be the development of a master plan for PEO, which will outline space usage at 40 Sheppard based on several parameters, such as space availability, lease expiry information and programming requirements. All design and construction documentation will be completed at one time for approximately 52,000 sf. Construction will be phased based on space availability.

For the initial move across from 25 Sheppard, the budget for office space was established at $60/sf. This excluded engineering, design and project management fees, furniture, IT infrastructure and audio visual equipment. During the initial build-out phase in 2009, this cost estimate proved to be difficult to achieve. The cost to renovate and move into 40 Sheppard in 2009/2010 was $4.6 million which included the cost of meeting and office space construction, engineering, design and project management fees, furniture, IT infrastructure, telephone systems and audio visual equipment.

Selection of the Firm to Provide Project Management and Interior Design Services

The 40 Sheppard Task Force (the successor to the Building Committee) used qualifications-based selection to short-list five firms among the 38 proponents. All five firms presented very well. The Task Force determined that Sweeny Sterling Finlayson &Co. Architects Inc. (&Co) was most suited to create an atmosphere consistent with the image of professional engineering and design/build the landmark engineering centre. As part of the evaluation process, the Task Force looked at:

  • the capability to design a facility that would meet industry best practices for environmental and sustainability standards, and be LEED® certified, including:
    • maximizing the use of natural light, reducing energy use, lowering the carbon footprint, achieving better air quality and human comfort and developing a strategy to achieve more/better amenity space
  • the relevant experience of the project team and ability to project manage that would:
    • identify critical decision points in sufficient time to allow for thoughtful decision making
    • keep the project on schedule with no surprises
  • the design approach and methodology that would:
    • develop concepts and master plan in keeping with identified needs
    • source materials and furniture within budget and on schedule
    • provide value-added alternatives to stay on budget and/or reduce costs
    • develop a long-term capital building plan
    • engage PEO staff and volunteers
  • creativity that would:
    • use the building as a resource to engage the public and “future” engineers
    • challenge PEO to strive to create a landmark facility for engineering
    • ensure PEO views itself as a landlord rather than just an occupier of space

In March 2010, PEO replaced its designers and project managers with Intercede Facility Management Ltd., (Intercedce) the firm that came second in the RFP for Project Management and Interior Design Services competition.

Intercede undertook extensive consultations to develop an overall master plan as well as office and image standards. In August 2010, the Task Force endorsed the plans and approach and in September 2010 the mechanical master plan, the lighting retrofit, and the design budget for office and meeting space was presented to Council. At its November 2010 meeting, Council approved the mechanical master plan, the lighting retrofit, and the design budget for office and meeting space that is aligned with Council’s vision and that would see the project to completion in 2015.